Bill Pay lets you upload or forward any bill you need to pay, route it through your approval process and track it in one place. It lives under Payments in the sidebar.
Bill Pay is for bills you pay. To invoice your own customers and get paid, see Invoicing.
How to upload bills to Altitude
Manual upload
Go to Payments in the sidebar.
Select Upload bill.
Upload your bill as a PDF or PNG.
Email forwarding
Forward bills to your Bill Pay inbox instead of uploading them.
Go to Payments and select Enable forwarding email.
Choose a name for your address. It ends in @bills.altitude.xyz.
Select Enable.
Forwarded bills land in Draft within about 30 seconds. If one doesn't appear, check it went to the right @bills.altitude.xyz address. Find or change your forwarding address in Settings › General.
Emails can be up to 30 MB, with up to 20 attachments of 10 MB each.
What gets extracted
Altitude reads each bill and fills in the recipient, payment details, amount, currency, invoice number and due date. Bills land in Draft within about 30 seconds.
Check the details before you pay. Automatic extraction is accurate but not perfect.
Bill lifecycle
The Payments page groups bills into tabs by where they are. All shows everything in one list.
Tab | What it means | What to do |
Draft | Uploaded and needs review | Select Review bill |
Approvals | Waiting for votes | Approvers vote |
Ready | Approved | Select Submit to send |
Paid | Sent | Nothing |
Use the search bar and the Recipient, Status and Amount filters to find a bill.
How to pay a bill
In Draft, select Review bill. The bill opens beside the form.
Confirm the recipient. Altitude suggests a match; if there isn't one, add them as a new recipient.
Choose how to pay and the account to pay from.
Check the amount, invoice number and due date, then review.
Send it for approval.
To pay without a bill, select Pay in the bottom bar instead.
Approve and send
The bill moves to Approvals until enough approvers vote. If you can vote, your approval is added when you send it.
Once approved, it moves to Ready, where anyone who can execute selects Submit. Sent bills move to Paid and show up in your statements, and in QuickBooks or Xero if connected – see Accounting and reporting.
To approve or send several at once, see Batch payments.